from mzt/Products/Meeting Intelligence System
Meeting Intelligence System·Foundation tier

Every meeting. Every decision. On record.

A structured capture system for the meetings that shape decisions — so you always know what was agreed, who committed to what, and what was said before anyone had a chance to revise history.

Launch offer
Full price $45
$29
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  • ✓Meeting Capture Template
  • ✓Decision Register
  • ✓Action Item Tracker
  • ✓Stakeholder Attendance Log
  • ✓Follow-Up Generator
  • ✓Disputed Item Record
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Use it forever
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Fully editable
Fill with your real data
Reusable
Every project, every cycle
Meeting Capture
Decision Register
Action Tracker
Attendance Log
Follow-Up Builder
Dispute Record
Meeting Capture
Decision Register
Action Tracker
Attendance Log
Follow-Up Builder
Dispute Record
The situation

Meetings don't have a memory problem. They have a documentation problem.

The meeting happened. Decisions were made. Actions were assigned. But three days later, nobody agrees on what was actually said. The minutes exist somewhere in someone's notes app. The action items are in someone's inbox. The commitments are verbal.

And when the project misses a deadline, or a decision gets reversed, or a stakeholder claims they were never consulted — you're in a he-said-she-said situation with no record to anchor it.

The problem isn't that people lie. It's that memory is unreliable and most organisations have no structure for capturing what meetings actually produce.

The numbers behind the problem — and why it matters.

31hrs
Average hours per month professionals spend in unproductive meetings, according to Atlassian research. The time isn't the only waste — the undocumented decisions inside them cost more.
47%
Of professionals say they've been in a situation where a verbal agreement was later disputed. Without a record, it's your word against theirs.
2.4×
More likely for a project to be delayed when action items aren't formally tracked and assigned — versus structured capture systems.

Six tabs. Every meeting decision, action, and commitment in one place.

From the log through to the follow-up — everything connects, nothing falls through.

swipe to explore tabs

Meeting Log

Log every meeting as it happens. Date, title, type, attendees, agenda, key discussion notes, and whether decisions or actions were raised. This is the source data for everything else in the system.

One complete row per meeting — the institutional memory you've always needed.

  • Meeting type, attendees, and chair
  • Agenda / purpose field
  • Key discussion notes in full
  • Flags: Decisions Made? Actions Raised?

Decisions Register

Every formal decision captured in one place — with owner, rationale, expected impact, and review date. Your audit trail and organisational memory in a single view.

When a decision is questioned six months later, you have the record.

  • Decision description and date
  • Owner and rationale
  • Expected impact and risk note
  • Linked to source meeting in Meeting Log

Actions Tracker

Every action has an owner and a due date. Ownerless actions never get done. Log here, track here, close here — one view of everything outstanding across all your meetings.

Designed for weekly review in under two minutes.

  • Action description, owner, and due date
  • Status: Open / In Progress / Completed / Overdue
  • Linked to source meeting
  • Priority flag for escalation tracking

Follow-Up Generator

Select a meeting date and the system generates a ready-to-send follow-up email summary. Copy, paste, send — done in under two minutes. No more re-reading notes to write a recap from scratch.

The summary that makes you look organised every time.

  • Dropdown meeting date selector
  • Auto-generated email summary
  • Decisions and actions pre-formatted
  • Paste into email client — no editing required

Weekly Digest

Auto-calculated summary of meeting activity, decisions made, and outstanding actions — filtered by your active reporting period. Your weekly review and manager update, pre-built.

Five minutes of input. A complete picture of your meeting output.

  • Period totals: meetings, decisions, actions
  • Outstanding action count by owner
  • Overdue actions flagged automatically
  • Filter by active reporting period from Setup
Who it's built for

Real situations this was designed to solve.

01
The reversed decision

A decision was made in a meeting two weeks ago. Now it's being reversed and nobody seems to remember it was ever agreed. You were in the room. You remember it clearly.

What changes

You pull the decision register entry — date, attendees, context. The reversal still happens if leadership wants it to, but the record is clear.

02
The missed action item

A project has slipped because an action item from a kickoff meeting was never picked up. Everyone is blaming everyone else. The original assignment is in dispute.

What changes

Your action tracker has the owner, the deadline, and the meeting it came from. The conversation is short.

03
The unconsulted stakeholder

A senior stakeholder is upset because they say they were never informed about a key decision. You know they were in the meeting. You just can't prove it.

What changes

Your attendance log shows they were present. Your follow-up email is in the record. The conversation has a very different shape.

04
The performance review

Your manager asks about your contributions to a project that wrapped six months ago. You can remember the headlines but not the detail.

What changes

Your meeting log for that project is searchable. You can pull decisions you drove, actions you closed, and contributions you made — with dates.

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